Most of you out there might not be familiar or even know there is a function ‘Posting Account Group’ in our AutoCount Accounting System. So what is this function and what can this function help in your Accounting? Well, pretty much similar to Stock Group Posting, instead of setting particular items into a Stock Group and the posting accounts follows the setting of this Stock Group, Posting Account Group allows you to set particular Debtor or Creditor into Account Group and behave similarly.
Take for example, I have 2 different Account Group – Local Sales and Oversea Sales. So you can actually differentiate your debtors into these 2 group by setting all your local clients into the Local Sales Group and overseas client into your Oversea Sales Group and both group sales will be posted into different GL Sales Accounts. So let’s have a look step by step how does this thing actually works.
Step 1: Create 2 different Account Group, you can look for this function at Top Menu –> General Maintenance –> Posting Account Group. Just click new to create your new account group.
Step 2: Set your respective debtors or creditor into the Account Group that you had selected. In order to Access your Debtor or Creditor, go to Top Menu –> AR –> Debtor Maintenance OR Top Menu –> AP –> Creditor Maintenance. You can create new or edit your existing Debtor or Creditor and to look for this Account Group setting, look for a tab ‘Others’ in your Debtor or Creditor Profile.
Step 3: You can now proceed to create your respective entry (will take Invoice as example for now). You will notice that the account no. at the item detail line will follow the setting that you had set in the account group (depending on your debtor belongs on which group).
This often help those that wants to differentiate their sales or purchases by Debtor or Creditor instead of items which similar to example provided.