I believe every AutoCount Accounting users know that in our system, whenever you create any Sales Invoice or Purchase Invoice, it will automatically posted into your AR or AP. But had you ever taught what if there are someone that don’t like this automated process? I believe there are some out there that wish to check the entry before posting it into AR or AP and we AutoCount Accounting can do it as well if you want to !
First of all, allow us to introduce you where is the setting for manual posting instead of the system to post automatically to your AR and AP. There are 2 places that you can set:
1) Tools –> Options –> Invoicing –> Document Control 2 –> Always Post to GL (Tick for Automate Posting, Untick for Manual Posting)
2) In your Invoice / Purchase Invoice Entry –> Top Menu File –> Post to GL (Tick for Automate Posting, Untick for Manual Posting)
*1st option is to make all entries that relates to AR or AP to follow this setting from the day you set, while the 2nd option only applies to that ONE entry only. By system default, this option is always tick unless you untick it.
Let’s take for example that you want to do manual posting and had untick the “Always Post to GL” option. How can you do these manual posting?
Step 1: Create your invoice as usual and save. You can check your AR Invoice, there should be no AR document there as you had already turned off the posting to GL.
Step 2: After save at your invoice list, go to the top Menu –> Others –> Post to GL.
Step 3: At this screen you are able to see which of your Sales or Purchase Transaction that had not been posted into your AR or AP. You can tick whichever transaction that you wish to do posting (Check all button available for your convenience).
Step 4: You can also check the item posting account and change it if you wish to.
Step 5: Click Post to GL to perform posting into your AR or AP. You can check your AR and AP entries after to ensure posting is complete.